Asbestos Register
Asbestos Register vs Spreadsheet
Spreadsheets can store data — but they struggle to prove compliance. Here’s what changes when you use a structured asbestos management system: audit trails, evidence packs, review tracking and consistent location hierarchy.
The biggest spreadsheet problem isn’t “missing columns”. It’s operational: no reliable audit trail, evidence scattered across folders, and inconsistent naming across buildings. Under inspection pressure, those gaps become risk.
Side-by-side comparison
A spreadsheet stores entries. A system supports a compliance workflow.
Spreadsheets
- No reliable audit trail
- Evidence in emails / drives / folders
- Overdue reviews easy to miss
- Location naming inconsistent across teams
- Manual formatting during audits
Asbestos Register (system)
- Full audit trail
- Evidence attached to records
- Review cycles tracked consistently
- Standardised structure: Buildings → Areas → Items
- Audit-ready PDF exports
What you gain by moving off spreadsheets
The difference is workflow and accountability — not just storage.
Audit trail
Who changed what and when — for records, reviews and evidence uploads.
Evidence packs
Surveys/photos/certificates live on the correct building/area/item record.
Consistent exports
Structured PDF exports under pressure, without manual formatting.
FAQ
Common questions when migrating from spreadsheets.
Lack of reliable audit trail and scattered evidence. You can’t easily show review history, decisions, or who changed records.
Columns don’t solve evidence linking, permissions, audit trail, and consistent review workflows across buildings and teams.
Start with structure: buildings/areas/items and consistent location naming. Then add risk, review dates and attach evidence.
Move off spreadsheets — without losing control
Keep records structured, reviews tracked and evidence attached. Built for UK dutyholders.
Start with a guide
Choose a topic — each page is written to be inspection-ready and easy to action.
