Privacy Policy

This Privacy Policy explains how Asbestos Register (“we”, “us”, “our”) collects, uses, stores, and protects personal data when you use our website and compliance platform. We are committed to protecting your privacy and handling your data in a transparent and secure manner, in accordance with UK data protection laws.

1. Who We Are

Asbestos Register is a UK-focused compliance software platform designed to help property owners, landlords, and managing agents manage asbestos records in line with legal requirements. For the purposes of data protection law, we act as the Data Controller for personal data collected through our website and platform.

2. What Data We Collect

We may collect and process the following categories of personal data:

• Identity and contact details (such as name, email address, company name)
• Account and login information
• Usage data relating to how you use our website and platform
• Technical data such as IP address, browser type, device information
• Communication data when you contact us or request support

We do not knowingly collect special category data unless it is strictly necessary for compliance purposes and provided deliberately by the user.

3. How We Use Your Data

We use personal data only where there is a lawful basis to do so. This includes using your data to:

• Provide and operate the Asbestos Register platform
• Create and manage user accounts
• Deliver compliance-related functionality and records
• Respond to enquiries and provide customer support
• Improve platform performance, security, and usability
• Meet legal and regulatory obligations

4. Legal Basis for Processing

We process personal data under one or more of the following legal bases:

• Your consent
• Performance of a contract
• Compliance with legal obligations
• Our legitimate interests, where these do not override your rights

5. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to ensure proper functionality, improve user experience, and analyse usage.

Cookies may be used for:

• Essential site functionality
• User session management
• Security and fraud prevention
• Anonymous analytics and performance monitoring

You can control or disable cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of the platform.

6. Data Storage and Security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or alteration. Data is stored on secure servers and access is restricted to authorised personnel only.

While we take security seriously, no system can be guaranteed to be 100% secure. Users are responsible for keeping their login credentials confidential.

7. Data Sharing

We do not sell or rent your personal data. We may share data only where necessary with trusted service providers who support the operation of our platform (such as hosting or infrastructure providers), and only under strict confidentiality and data protection obligations.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, and compliance requirements. When data is no longer required, it is securely deleted or anonymised.

9. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Request data portability
• Withdraw consent at any time where consent is the legal basis

To exercise any of these rights, please contact us using the details below.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. We encourage users to read the privacy policies of any third-party sites they visit.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in law, technology, or our services. Any updates will be posted on this page and take effect from the date shown above.

12. Contact Us

If you have any questions about this Privacy Policy or how we handle personal data, please contact us via the details provided on our website.